Conference AV System Hire and AV Technician Services

Modern AV setup with sound system for rent and conference room hire in Cardiff

Seeking top-tier conference AV solutions for your upcoming event? We specialise in professional conference room setup and function room hire, serving locations near you—from Cardiff and Newport to Swansea, Bristol, and beyond. Whether you’re looking for advanced audio visual equipment for conference room hire or cutting-edge AV equipment for a large conference, our skilled AV technicians provide full support. With state-of-the-art AV systems and the latest AV technologies, we rank among the preferred AV companies nearby, ensuring every AV requirement is met. From flawless presentations to immersive soundscapes, our AV solutions guarantee a memorable event experience.

High definition projector system for conference event venue in Cardiff

Our Process for Conference Room Setup and AV System Hire

  • At Spartan Audio Visual we provide expert consultation to help you understand the technical requirements for your conference. Our team works closely with you to identify your needs, ensuring seamless integration of audio-visual technology and a flawless event experience.

  • Our team will design a custom AV solution for your conference, incorporating the latest technologies. The quoting process includes clear breakdowns for equipment such as high-resolution projectors (4K or HD), digital mixing consoles, LED walls, wireless mic systems, and video conferencing setups. This ensures transparency and helps you budget for exactly what you need.

  • Spartan Audio Visual supplies top-tier AV equipment to ensure a professional-grade conference experience:

    • Audio Systems: High-quality PA systems, line array speakers, subwoofers, and wireless microphone systems (handheld, lapel, and headset mics).

    • Visual Equipment 4K and HD projectors, LED video walls, large-format LED displays, and plasma/LCD screens. We also provide large and rear-projection screens and motorized screen options.

    • Video Cameras: PTZ cameras for live streaming and video recording, along with advanced video switchers to manage multiple camera feeds.

    • Signal Processing & Routing: Digital mixers, AV switchers, scalers, and signal routers ensure smooth switching between video sources, while professional audio processors provide crystal-clear sound across the venue.

  • We specialize in delivering custom solutions tailored to the technical needs of your conference:

    • Interactive Displays: Large-scale interactive touchscreens for presentations and audience engagement, including options for collaborative sessions and real-time voting.

    • Simultaneous Interpretation: Multi-channel translation systems, providing headsets and transmitters for multilingual conferences.

    • Live Streaming & Hybrid Solutions: End-to-end streaming setups, including professional-grade cameras, encoders, and live streaming platforms (Zoom, YouTube, etc.), ensuring seamless integration for hybrid or fully virtual events.

    • Custom Video Walls: We provide custom-sized LED walls for dynamic presentations, sponsor branding, and high-impact visuals.

  • Spartan Audio Visual offers flexible hire options to meet the specific demands of your conference, from small breakout sessions to large plenary events:

    • Audio-Visual Packages: Choose from pre-configured AV packages or bespoke setups, with options to scale equipment up or down depending on your conference’s size and technical complexity.

    • Short- and Long-Term Rentals: Whether for a one-day seminar or a multi-day conference, we provide both short-term and long-term rentals of AV equipment, such as projectors, screens, audio systems, and live streaming kits.

    • Modular Staging and Screens: Modular staging systems for varied room configurations and rear-projection screens for flexible setup in different environments.

  • With over 22 years of experience, Spartan Audio Visual brings deep technical knowledge and expertise to the table:

    • AV Technicians: Our skilled technicians are experts in operating and troubleshooting all AV equipment, ensuring real-time problem-solving and smooth operation throughout the event.

    • Technical Support: On-site support with technicians managing everything from audio mixing with digital consoles (e.g., Yamaha, Behringer) to handling complex video routing with switchers (e.g., Roland, Blackmagic).

    • Project Management: We provide technical project managers who oversee all AV aspects of your conference, from pre-event planning and testing to on-the-day execution and post-event breakdown.

Which Conference Room Setup?

Spartan Audio Visual provides comprehensive support for all conference room setups, offering a full range of AV equipment for any function. Whether you're planning a conference room setup in Cardiff or need AV system assistance across South Wales, our expert AV technicians and event planners are here to help. With our structured event planning checklist, we guide you through each stage to ensure a flawless experience.

If you're looking for high-quality AV solutions for your event, we specialize in function room hire and meeting room setups in Newport, Swansea, Bridgend, and Merthyr Tydfil. From AV equipment hire to advanced AV technologies, our professional team brings the latest AV systems and techniques to deliver exceptional sound and visuals. For conference room hire or a dynamic AV setup for presentations, Spartan Audio Visual is the trusted choice among AV companies near you, ensuring a seamless experience for events of all scales.

Corporate event with staging hire, set flats backdrop hire and projector screen

Industry Conference Room Setups

Sector-Specific Conferences (e.g., Tech, Finance, Healthcare), Trade Shows and Expos, Product Launches, Innovation and Tech Summits, Marketing & Sales Conferences

Fireside chat style legal conference with set flat background, lighting and stage

Legal, Healthcare, Public and Private Sector, Conference Room Setups

Lawyer and Legal Industry Conferences, Compliance and Regulatory Seminars, Corporate Governance Conferences, Pharmaceutical Industry Conferences, NHS Conferences, Hospital Administration Conferences

hybrid conference audio visual equipment hire

Hybrid and Virtual Conference Room Setups

Fully Virtual Conferences Hybrid Conferences (In-Person + Virtual), Live Streaming & Remote Participation Conferences, Webinars and Online Panels, Virtual Trade Shows & Exhibitions

AV technician setting up audio visual equipment in a function room for hire in Vale of Glamorgan
av equipment rental cardiff

Comprehensive AV Solutions for Conference Room Hire and Event Support

Projectors and Screens

Our selection of high-resolution projectors, including 4K models like Optoma, ensures clear and vivid presentations. We offer an array of screen options, from rear-projection to portable screens, designed to deliver optimal visibility in any conference room setup.

LED Display Walls

For larger venues, our modular LED display walls offer brilliant, customizable visuals that adapt seamlessly to any event layout. These LED solutions are perfect for conference room hire needs or AV companies seeking scalable, immersive displays.

Professional Sound Systems

Our sound reinforcement systems include powerful line-array speakers, subwoofers, and portable options, ensuring balanced sound throughout the venue. With mixing consoles and other professional-grade audio-visual (AV) solutions, we provide crystal-clear sound ideal for presentations and large-scale events.

Microphone Options

Choose from our diverse microphone range—dynamic, condenser, wireless, headset, and lapel models—catering to varied speaker styles and room acoustics. Our AV technicians will help you select the perfect setup to capture audio clearly and effectively.

Video Conferencing and Streaming Solutions

Elevate your presentation with advanced video conferencing and streaming solutions. Our offerings include high-resolution projectors and user-friendly clickers and software, allowing smooth transitions through slides and visual content that keeps audiences engaged, whether in person or streaming remotely..